Executive Assistant

Bnai Keshet is a Reconstructing Judaism congregation of about 275 members in Montclair, NJ.

Duties and Responsibilities
Serves as administrative support to both Rabbis including the management of their respective schedules
Serves as administrative support to the supplementary school.
Serves as administrative support to the main office.
Performs a broad range of administrative functions including correspondence and a high level of proactive management and follow-up
Provide administrative and logistical support for holidays and lifecycle events
Ongoing direct contact with congregants to support a range of family needs
Coordinate Bnai Mitzvah process from planning through the event, including scheduling, materials, catering coordination, and ordering gifts
Oversee synagogue communications and master calendar
Responding to questions or requests of callers

Qualifications
A minimum of three to five years of related experience
Familiarity with Jewish holidays, rituals, and customs is highly desirable
Proficient in Microsoft Office and Google Docs; working knowledge of ShulCloud a plus
Excellent oral communications and rapport-building skills. Ability to collaborate regularly with congregants and clergy, often about sensitive or emotional situations.
Strong planning, organizational, and time management skills with an ability to multitask, prioritize, take initiative, and follow-through
Graphic design capability a plus

Desired Hours
Monday 11:30am - 8:30pm
Wednesday 9:30am - 6:30pm
Thursday 9:00am - 5:00pm
Friday 9:00am - 5:00pm
Saturday 8:00am - 1:00pm
Hours will shift to a summer schedule in June, July, August
Monday - Thursday: 9:00am - 5:00pm
Friday 9:00am - 4:00pm